Tecomato Services : Core Industries
No matter your industry, the problem is the same, disconnected systems, missed follow-ups, and wasted time.
Tecomato builds CRM and AI automation systems that fix that.
We help businesses streamline operations, capture every lead, and turn manual processes into scalable systems, without adding complexity.
From real estate to healthcare, finance to non-profits, every solution is tailored to how your business actually works. Explore AI automation services to streamline workflows and boost productivity.
Industries We Work With
Advanced Automation for Industry Operations
Professional Services
Reviving a Stagnant CRM to Re-engage Customers and Drive Revenue
Amitha Verma, founder of Farmhouse by Amitha, had built a strong brand with a loyal customer base. However, her digital marketing had stalled.
Her Keap CRM was cluttered with inactive contacts. Email engagement was declining. There was no clear connection between her website, Facebook, and email campaigns. As a result, opportunities were being missed and revenue growth had slowed.
We rebuilt and streamlined her CRM and marketing systems.
Key improvements included:
- Cleaning and restructuring the Keap CRM database
- Re-engagement email sequences to activate inactive contacts
- Integration between website, social channels, and email marketing
- Clear customer journey mapping to improve conversions
Result:
Customer engagement improved across email campaigns.
Marketing became more structured and predictable.
Amitha now runs a connected system that supports consistent sales and long term growth.
A Decade of CRM Partnership — From Deliverability Rescue to Business Sale
Right Line Trading needed a reliable CRM system to support ongoing operations and communication with its audience.
Their Keap CRM had become disorganised over time. Deliverability issues, poor configuration, and lack of automation were affecting webinars, lead tracking, and sales performance.
We rebuilt and continuously optimised their CRM infrastructure.
Key improvements included:
- Full Keap CRM restructuring and cleanup
- Fixing deliverability issues impacting email campaigns
- Automation for webinars, lead tracking, and follow-ups
- Ongoing optimisation to support scaling operations
Result:
Right Line Trading now operates with a stable and scalable CRM system.
Communication is reliable, automation supports daily operations, and the business was able to grow consistently, leading to a successful exit.
Scaling Email Engagement for 20,000+ Educators Through CRM Integration and Mailchimp Management
The organisation needed a reliable system to manage communication at scale.
They were handling over 20,000 educators monthly, but their CRM and Mailchimp setup were disconnected. Data was siloed, lists were unstructured, and campaigns lacked coordination, making consistent engagement difficult.
We connected the systems and introduced a structured email infrastructure.
Key improvements included:
- Integration between CRM and Mailchimp for unified data flow
- Segmentation of 20,000+ contacts for targeted campaigns
- Automated email sequences to replace manual follow-ups
- Centralised tracking to improve campaign performance
Result:
Be Glad Training now operates with a scalable email system built for volume.
Campaigns are targeted, engagement is more consistent, and the team can manage thousands of contacts without operational friction.
Connecting the Dots Between ActiveCampaign, Shopify, Skool and ScoreApp for a Leading Australian Counsellor
Jo’s business had grown, but her systems were not connected.
Multiple tools were in use, including ActiveCampaign, Shopify, Skool, and ScoreApp. However, there was no integration between them. Data was siloed, follow-ups were manual, and managing clients required constant admin work.
We unified the entire ecosystem into one automated workflow.
Key improvements included:
- Integration of ActiveCampaign, Shopify, Skool, and ScoreApp
- Automated lead capture and segmentation workflows
- Structured client journey from lead to engagement
- Reduced manual admin and improved data visibility
Result:
Jo now operates with a connected and efficient system.
Client journeys are automated, data flows seamlessly between platforms, and she can focus more on delivering value instead of managing tools.
Medicine & Dentistry
Keap CRM Integration with Dentma Bridge & Dolphin PMS
We worked with Gullotto Orthodontics to replace a fragmented, manual heavy system with a fully connected CRM workflow.
Their previous setup relied on separate tools for patient management, communication, and billing. This created duplicated data, inconsistent follow-ups, and unnecessary admin workload across the team.
To fix this, we integrated Keap CRM with Dentma Bridge and Dolphin PMS, allowing patient data, appointments, and communication to flow seamlessly between systems in real time.
Key improvements included:
- Automated patient reminders and follow-ups
- Real time syncing across CRM and practice systems
- Streamlined scheduling and billing processes
- Reduced manual data entry and admin dependency
Result:
The practice now runs on a faster, more reliable system.
Staff spend less time on admin, and patients experience smoother, more consistent communication.
Real Estate Services
Building a Sales Calling Operation in Two Weeks with GoHighLevel for a Property Investment Advisory
Lucid PI needed a structured sales system that is fast.
Their growth created demand, but there was no clear calling process, no central CRM, and no consistent way to manage leads. This slowed response time and limited their ability to scale.
We built a complete sales operation using GoHighLevel, designed to move from zero to operational in just two weeks.
Key improvements included:
- Structured calling pipeline for lead tracking and follow-up
- Centralised CRM for managing prospects and conversations
- Automated workflows to reduce manual coordination
- Clear process for handling inbound and outbound leads
Result:
Lucid PI now operates with a defined, scalable sales system.
Leads are tracked properly, follow-ups are consistent, and the team can handle growth without operational bottlenecks.
Health & Wellness
Advanced Keap CRM Automation & AI Integration for Wellness Services
Refined Wellness needed a better way to manage clients, bookings, and communication without increasing admin workload.
Their existing process relied heavily on manual coordination, which limited scalability and made consistent client engagement difficult.
We implemented a connected system using Keap CRM, Make automation, and AI-driven workflows to streamline operations end to end.
Key improvements included:
- Automated appointment scheduling and reminders
- Centralised client communication across channels
- Lead nurturing workflows for consistent follow-up
- AI powered personalisation for better client experience
Result:
The business now runs on a more efficient, scalable system.
Admin workload is reduced, client engagement is more consistent, and growth is no longer limited by manual processes.
Soma Byron: Keap CRM Integration for Luxury Health Management
Soma Byron needed a more efficient way to manage bookings, client communication, and internal operations.
Their existing system relied on manual processes, which slowed down response times and made it difficult to maintain a consistent client experience at scale.
We implemented a structured backend using Keap CRM and workflow automation to connect bookings, communication, and service delivery into one streamlined system.
Key improvements included:
- Automated booking confirmations and client follow-ups
- Centralised client data and communication workflows
- Streamlined reservation and payment processes
- Reduced manual coordination across guest services
Result:
Soma Byron now operates with a more efficient and scalable system.
The team spends less time on admin, while maintaining the high touch experience expected in luxury health and wellness services.
Non-Profit Organisations
Gotcha4Life : HubSpot: Streamlining School Programs Across Australia
Gotcha4Life needed a more reliable system to manage school programs, scheduling, and internal coordination.
Their existing HubSpot CRM was underperforming. Processes were fragmented. Scheduling was manual. Lead tracking and educator assignments lacked structure, which created inefficiencies as the organisation scaled.
We rebuilt the CRM with a clear operational structure and automation layer.
Key improvements included:
- Automated Lead Educator assignment workflows
- Streamlined session booking and scheduling processes
- Centralised lead tracking and program management
- Reduced manual admin across internal teams
Result:
Gotcha4Life now operates with a structured and scalable system.
Program coordinators have full visibility, scheduling is more efficient, and the team can focus on delivery rather than admin.
Business & Service Consultants
Forwood : Optimising Zoho CRM and Building a Connected Sales Pipeline for a Global Safety Leader
Forwood needed a CRM system that could support its scale and global sales operations.
Their Zoho CRM lacked structure. Lead capture was inconsistent. There was no clear pipeline visibility, and manual processes slowed down the sales team.
We rebuilt the CRM and connected the entire sales ecosystem.
Key improvements included:
- Restructured Zoho CRM with defined pipeline stages
- Integration with website and LinkedIn via LeadsBridge
- Automated lead capture and routing workflows
- Centralised tracking across all sales touchpoints
Result:
Forwood now operates with a connected and scalable sales pipeline.
Leads are captured automatically, visibility has improved across the funnel, and the team can respond faster with better data.
Unlocking HubSpot's Potential to Power Sales and Marketing for a Premium Window Replacement Company
BOLD needed a CRM system that matched the quality of its operations and customer experience.
Their HubSpot setup was underutilised. Website forms were not properly connected. There was no clear pipeline to manage enquiries from first contact to installation, leading to missed follow-ups and inconsistent lead handling.
We rebuilt the CRM and introduced a structured sales system.
Key improvements included:
- HubSpot CRM restructuring with defined pipeline stages
- Integration of website forms into the CRM
- Automated lead tracking and follow-up workflows
- Improved visibility across the full customer journey
Result:
BOLD now operates with a clear and consistent sales process.
Leads are captured and managed efficiently, follow-ups are automated, and the team has full visibility from enquiry to installation.
Powering a High-Growth Tax Strategy Firm with AI-Enhanced GoHighLevel Operations
The business was scaling fast and needed a system that could keep up with demand.
Their operations relied on multiple tools and manual processes. Lead management, client communication, and internal workflows were not fully connected, which created bottlenecks and slowed growth.
We implemented a centralised CRM and automation system using GoHighLevel.
Key improvements included:
- Unified CRM system to manage leads, clients, and pipelines
- Automated follow-ups and client communication workflows
- Integration of multiple revenue streams into one system
- Streamlined internal processes to reduce manual workload
Result:
The business now operates with a scalable and efficient system.
Workflows are automated, client communication is consistent, and the team can handle growth without operational slowdowns.
Building a Sales Engine from the Ground Up with GoHighLevel for Australia's Leading Sauna Brand
Vikara was growing fast but lacked the systems to support its sales operations.
There was no CRM, no structured pipeline, and no automation connecting enquiries to a clear sales process. Leads were handled manually, which caused delays, missed follow-ups, and lost opportunities as demand increased.
We built a complete sales system using GoHighLevel.
Key improvements included:
- Full CRM setup with defined pipeline stages
- Automated lead capture and routing workflows
- Structured sales process from enquiry to conversion
- Reduced manual handling across the sales team
Result:
Vikara now operates with a clear and scalable sales engine.
Leads are captured and managed automatically, follow-ups are consistent, and the team can handle higher demand without losing opportunities.
TECOMATO exists to provide support for all your Marketing Technology, CRM Sales and Marketing Services, On-site as well as Remote Technology sourcing, Website Hosting and related customer facing assistance using intelligent, responsive and agile AI tools. This includes IT, digital, CRM and Project Security Services for individuals, businesses and city/gov agencies in need of small- or large-project assistance or guidance.
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